Topic outline

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  Announcement

  At the kind invitation of the Cooperative Institute for Research in the Atmosphere (CIRA) and on behalf of the World Meteorological Organization (WMO), the ninth meeting of the WMO/CGMS Virtual Laboratory Management Group (VLMG-9) will be held in Fort Collins, United States of America, from 16-20 July 2018.

  • Information for delegates

    VLMG-9 will be held at Colorado State University. An opportunity to visit CIRA is planned for Thursday 19 July, when delegates will meet at CIRA's premises. Transport will be provided on that day. Details will be communicated during the meeting. 

  • VLMG-9 Agenda File
  • Denver International Airport - NEW INFORMATION FILE
  • Local information Page
  • Planning your trip Page
  • Invitation Documents Folder
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    Meeting Schedule and Documents

    The sections below will be organised as per Agenda items. Meeting documents for discussion in related Agenda items will be placed in each section as they become available.

• Monday 16 July 2018
  
  

  Monday 16 July 2018

  Time		Agenda Item	Format	Readings	Last updated
  09:00		Registration Participants should hand in their posters to organisers during registration.
  09:30	1.	Opening Welcome Brief welcome words from VLab Co-Chairs, WMO-SP, and Host Local logistics information Introductions	Plenary
  10:30	2.	VLab Centres of Excellence (CoEs) involvement in regional Satellite Data Requirement Groups (SDR)   Each regional association has a satellite data requirements group (SDR). Many of the CoEs are involved in these groups. The outcome of this activity is to determine what good practices there are for using the SDRs as part of the process to identify regional training needs.	Working Groups
  11:00		Break
  11:30	2.	VLab Centres of Excellence (CoEs) involvement in regional Satellite Data Requirement Groups (SDR) - CONTINUED	Plenary
  12:00	3.	VLab action review and current strategy  a. Action review Review of VLab actions from VLMG-8, CGMS-46, IPET- SUP-4 and web-meetings. Note: reviewing only the actions that need discussion. Summary of relevant meetings   b. Current VLab Strategy How do we know we are implementing the Strategy? What are the milestones and measures that we should use? (Dashboard) How does each CoE and Satellite Operator feel about their contribution? VLab Co-Chairs - present and future Establishing a working group to draft the next Strategy (2020-2024).	Plenary	VLMG-8 Actions and Recommendations (GoogleDoc)  VLabStrategy_2015-2019.pdf  Expectations from CoEs_2015.a.pdf Expectations from Sat Ops_2015.pdf VLMG_ToR_V3.pdf	19 June
  13:00		Lunch
  14:00	4.	Knowing and Communicating VLab achievements The need to improve communication of VLab achievements Are there key messages from the VLab Strategy that need to be communicated? If so, who should receive the key messages? Communication to CGMS & IPET-SUP Dashboard, reflections / statements from Vlab members How to take the best from VLab Website, newsletter, etc., for communicating achievements? (Do we need a newsletter? Who writes the articles? What is the audience?)	Plenary
  15:30		Break
  16:00	5.	Poster Session 1	Posters	CoE Australia CoE Barbados KMA WMO User Readiness COSPAR	14 July
  16:30	6.	Self-assessment of VLab CoEs & Satellite Operators  Brief comparison of self-assessment results (2018 and previous years) Addressing challenges identified by individual members Challenges and requests reported in reports 2018 - how can VLab office and VLMG help?	Plenary	VLab Self-Assessment 2018 CoE Self-Assessment Template 2018 Sat. Ops Self-Assessment Template 2018	10 July
  17:30		Summary of the day	Plenary
  18:00		ICE BREAKER
• Tuesday 17 July 2018
  
  

  Tuesday 17 July 2018

  Time		Agenda Item	Format	Readings	Last updated
  08:40	7.	VLab Training Events  a. Advertising Are all VLab events advertised in the online Training Calendar? WMOLearn Events Calendar & the Training Calendar used by VLab Code to display calendar on your own website  b. Planning and pedagogy Are the training events organised by VLab partners following WMO guidelines and competencies - do we agree they apply to VLab training? How are your trainers being trained on training? Usefulness of WMO training of Trainers & CALMET & regional conferences. How are trainers being trained on satellite applications?    c. Using technology in training  The use of simulators in satellite/meteorology training - Is there an interest to have a sharable platform to create and use simulations in VLab training? Is there a training of trainers’ requirement?	Plenary	VLab Training Calendar – Event submission site  VLab Training Calendar – User Guide (GoogleDoc)  VLabTrainingCalendar_UserGuide_V3.pdf  WMOLearn Events Calendar WMO Guide to Competency_1205_en.pdf  Trainer Resources Portal	10 July
  10:00	8.	Training cooperation, WMO Global Campus & VLab   a. Dealing with external training requests (From CGMS partners, WMO bodies, other international partnerships or agencies)  Should we have a more visible and defined process for requests from different bodies? VLab scope and audience Sharing training requests with partner programmes  b. MoU with COSPAR  c. Relationship of VLab to Global Campus Information sharing (events / resources)	Plenary	CGMS International Science Working Groups: ITWG, IPWG, IROWG, IWWG, and ICWG  IPET-SUP-4 12.2 COSPAR report.pdf MoU_COSPAR-WMO_2018.pdf	11 July
  11:00		Break
  11:30	9.	Poster Session 2	Posters	CoE Beijing CoE Kenya NOAA WMO SATURN COMET MetEd	11 July
  12:00	10.	Evaluation of training impact	Plenary
  13:00		Lunch
  14:00	11.	Training Resources   a. Sharing of training resources produced by VLab members What is available to use in training What is available to reuse and adapt (including translation) Do we agree that all training resources produced by joint effort between VLab members will carry the Creative Commons Attribution (CC BY-A)?  b. Good practices in Translation COMET Translation Resource Center (Part of Global Campus initiative) Translation of COMET Resources (How are requests handled?) Planning of key resources to be translated to be discussed in regional day  c. Accessing VLab training resources Where are these training resources available from?  Is the visibility good enough? Do members have issues with storage and making stored resources accessible? The Training Resources Library (Part of Global Campus) We can include a view of the GC Library on the VLab website, but how about other resources not in GC Library?	Plenary	List of Training Resources produced By VLab members 2017 COMET Translation Resource Center	11 July
  15:30		Break
  16:00	12.	Poster Session 3	Posters	CoE Brazil CoE South Africa NSMC/CMA WMO PAG ARSET	12 July
  16:30		Summary of the day	Plenary
  TBD		MEETING DINNER
• Wednesday 18 July 2018
  
  

  Wednesday 18 July 2018

  Time		Agenda Item	Format	Readings	Last updated
  08:40	13.	Regional discussions Coordination between training centres & satellite operators on:  Implementing VLab strategy in the region Using the SDR processes Gathering training needs Coordinating training events and resources creation,  Managing translation needs of the region Managing/ contribution to / coordination training events alongside satellite user conferences Coordinating regional training of trainers in training skills and in satellite applications	Working Groups
  11:00		Break
  11:30	14.	Poster Session 4	Posters	CoE Argentina CoE Oman CoE Morocco NASA	14 July
  12:00	13.	Regional discussions - CONTINUED	Working Groups
  13:00		Lunch
  14:00	13.	Regional discussions - CONTINUED	Plenary
  15:30		Break
  15:30	15.	Poster Session 5	Posters
  16:00	16.	Guidelines on satellite skills and knowledge for operational meteorologists   a. Updates on the publication of revised version.  b. Revisiting suggestions to add climate and agriculture related skills.   c. Discussions on how the guidelines have been used: Do we agree that all training resources and courses offered by VLab should identify the satellite skills addressed (according to the guidelines)? If the above is agreeable, to what level should skills be identified: 1, 2 or 3?	Plenary	Proposed_2018_Guidelines on Satellite Skills and Knowledge for Operational Meteorologists.pdf Visual_SatSkills_Proposed2018_V4.pdf Revisiting suggestions: Climate and agriculture related skills (GoogleDoc)	9 July
  17:00		Summary of the day	Plenary
  TBD		Evening meeting of the strategy working group.
• Thursday 19 July 2018
  
  

  Thursday 19 July 2018

  Time		Agenda Item	Format	Readings	Last updated
  08:00		Day at CIRA – Transport to CIRA
  09:15		Walking tour of CIRA, Atmospheric Sciences, and Colorado Climate Center
  10:00		Break
  10:15	17.	Day at CIRA  a. What is a Cooperative Institute and how did CIRA prepare for new    satellites?  b. How did NOAA prepare for GOES-R and JPSS?  c. Science and Operations Officer Perspective on new satellite training  d. Citizen Science: Community Collaborative Rain, Hail, and Snow Network	Plenary	NOAA/NWS User Readiness for GOES-16 & NOAA-20
  11:15		CIRA Marketplace: Ask a researcher about their product and the research to operations process
  12:30		Lunch
  13:30	18.	The Next generation of satellites  a. Operational integration How is  it being integrated operationally? Are the training needs attended? - quick guides / videos, reusing others resources.  b. New ways of data dissemination Data Services What is new? What does it mean for VLab?	Plenary
  15:30		Break
  16:00	19.	Implementation of VLab projects RGB Course for Trainers Climate Virtual Round Table CM4SH - how to continue?	Plenary	CM4SH Website	10 July
  16:45		Summary of the day	Plenary
  17:00		Transport back to hotels
  Evening reading for ALL - Draft of new VLab Strategy. The document will be provided by the WG (work done Wednesday evening) and all delegates should be prepared to discuss it on Friday morning.
• Friday 20 July 2018
  
  

  Friday 20 July 2018

  Time		Agenda Item	Format	Readings	Last updated
  08:40	20.	Discussion of next VLab Strategy - 2020-2024	Plenary
  10:00	21.	Any Other Business & Next meeting	Plenary
  11:00		Break
  11:30	22.	Review of actions and recommendations from VLMG-9	Plenary	VLMG-9 - Actions and Recommendations (GoogleDoc)	10 July
  12:30	23.	Final communications and Closure of the Meeting
  Friday afternoon may be used for coordination meetings of various task groups, depending on participants’ departure times.